Galion Board of Health Meeting

1. Call to Order

Time meeting called to order:__________.


2. Approval of Consent Agenda

Motion to approve the consent agenda for May 21, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____     
Passed          Failed
*Note any consent agenda items to be removed, if necessary.


2.1 Approval of Board of Health Meeting Minutes

Approval of the April 9, 2019 Board of Health Meeting Minutes as presented.


2.2 Health Commissioner Report

See attached Health Commissioner Report.


2.3 Nursing Division Report

See attached Nursing Division Report and School-based Health Services Report.


2.4 Environmental Division Report

See attached Environmental Division Report.


2.5 Legislative Reports/ Updates

See legislative updates attached.

This is a draft version of the state budget bill.


2.6 Outreach Reports

See attached outreach report for the April 1, 2019 Public Health Week activities.


2.7 Program Highlights/ Quality Improvement

See Vital Statistics Program Highlights attached.

See attached the Quality Improvement Storyboard for Environmental Health Food License Renewals.


2.8 Public Health Accreditation

See attached Public Health Accreditation Board (PHAB) Report.


2.9 Hepatitis A Situation Reports

3. Approval of the Agenda

Motion to approve the agenda for May 21, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____       
Passed          Failed
*Note any items removed from the consent agenda to be added, if necessary.


4. Public Comment

5. Approval of Finance Reports

Motion to approve the April 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____       
Passed          Failed


5.1 Stop Payment

Motion to approve the request of a stop payment on the check issued to GoDaddy and to reissue payment by ACH as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____       
Passed          Failed


6. Reports

7. Old Business

8. New Business

8.1 Resolutions

Discussion on draft delegation of authority resolution; draft resolution still being worked on is attached and will continue to be updated.


8.2 Contracts/ MOU's/ MOA's

Motion to approve/ accept the Ohio Manufactured Home Park Inspection Agreement as entered into by the Health Commissioner as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____        
Passed          Failed

Ohio Manufactured Home Park Inspection Agreement being entered into for the 2020 inspection year, see attached.


8.3 Staff

Discussion of the filling of a vacant position within the GCHD.

Motion to approve the posting of a ___________________ as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____       
Passed          Failed


8.4 Updated Policies/ Procedures

Discussion regarding the updating of the Time of Service Fee Schedule and the Off Site Clinic Policies and possible approval.  The attachments are draft and are still being reviewed.

Motion to approve the Offsite Clinic Policy, Fee Schedule- Time of Service Policy, and the updated Fee Schedule as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____        
Passed          Failed

*Time of Service Policy will not change, the Off-site Clinic Policy was updated to  set a minimum number for off-site clinics and billing based on the fee schedule.  Fee schedule was updated to include a travel fee for offsite clinics with 10 or more  and fewer than 10.


8.5 Community Health Assessment

FYI ONLY

See attached the rough draft of the Community Health Assessment (CHA), along with suggested changes that were submitted and additional analysis that was requested for inclusion.  The release of the CHA occurs after the Community Event on May 29th at Wesley Chapel in Galion from 9:30am-12:30pm.


8.6 Chain of Command

Discussion regarding health department chain of command.


8.7 Signing Authority

Motion to change the signing authority of the Health Commissioners timesheet to an authority held only by the designated Board of Health members as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____       
Passed          Failed

* This would remove the Directors from having to sign the Health Commissioners timesheet for payroll processing.


8.8 Out of State Travel

Motion to approve out of state travel for the Disease Intervention Specialist to attend the National Sexual Health Conference as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____        
Passed          Failed

Estimated costs were planned for in the HIV Prevention grant budget.

Motion to approve out of state travel for the Health Commissioner to attend the NACCHO Annual Conference as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____        
Passed          Failed

Estimated costs were planned for in the budget.


9. Executive Session (as needed)

Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____
Passed          Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____  Craft_____ Cramer_____     Oehler_____     Spillman_____      
Passed          Failed


10. Next Scheduled Board of Health Meeting

June 11, 2019 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for May 29, 2019 at 7:00pm in Council Chambers.


11. Adjournment

Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed          Failed
Time meeting adjourned: __________.