Galion Board of Health Meeting

Galion City Health Department
Tuesday, June 12, 2018 - 5:00pm - 8:00pm

    1. Call to Order

    Time meeting called to order:__________.


    2. Approval of the Agenda

    Note any additions or changes to the agenda.
    Motion to approve the Agenda by: _______________ Second by: _______________ Abstentions: _______________
    Voice Vote needed          Passed          Failed


    3. Insurance

    Discussion regarding Health insurance options.


    4. Plans

    Emergency Response Plan

    Motion to approve the CCPH-GCHD Emergency Response Plan (Base Plan) and sign promulgation letter for CCPH as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    See attached plan, promulgation letter is pg vi within the plan.  CCPH policies/ resolutions referenced within the plan are also attached.


    5. Approval of Board of Health Meeting Minutes

    Motion to approve the April 10, 2018 Board of Health Meeting Minutes as presented by: _______________ Second by: _______________ Abstentions: _______________
    Voice Vote Needed          Passed          Failed


    6. Approval of Finance Reports

    Motion to approve the April 2018 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Motion to approve the May 2018 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

     


    7. Public Comment

    8. Reports

    8.1 Health Commissioner Report

    See attached Health Commissioner Report.


    8.2 Nursing Division Report

    See attached Nursing Division Report.


    8.3 Environmental Division Report

    See attached Environmental Division Report.

    Discussion regarding Plan Review.


    8.4 Legislative Reports/ Updates

    See legislative updates attached.


    8.5 Performance Management/ Continuous Quality Improvement

    Motion to approve the Q1-Q2 Performance Management Review as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed


    8.6 Strategic Plan Report

    Motion to approve the 2018 Annual Strategic Plan Report as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed


    9. Old Business

    10. New Business

    10.1 Policies

    Policies

    Motion to approve the Nursing Staff in the Schools-Staff Designation, Nursing Staff in the Schools-Means of Communication, Fee Schedule-VFC, Fee Schedule-Time of Service, Fee Schedule-Vaccines, Missed Opportunities, and Ethical Decision Making Policies as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Policies that have been reviewed, but remain unchanged are Customer Non-Discrimination Policy and Salary Schedule, both are attached for your reference.

    Standing Orders

    Motion to approve the OTC Topical Medication Standing Order as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Personnel Policy and Procedure Manual

    Motion to approve the 2018 Personnel Policy and Procedure Manual as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Discussion regarding performance reviews, vacation accumulation- prior service, and organizational chart

    Motion to set vacation leave accumulation rate based on prior service, this is to be prorated back to date of hire upon successful verification of prior service, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed


    10.2 Contracts/ MOU's/ MOA's

    School Health Services

    Motion to approve the GCHD- Galion City Schools 2018-19/2019-20 contract for Health Services as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Disease Intervention

    Discussion


    10.3 Personnel

    Medical Director- Resignation

    Motion to accept the resignation of Dr. Sarah Metzger, GCHD Medical Director, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Medical Director- Appointment

    Motion to appoint Dr. Kenneth Saul to the position of GCHD Medical Director as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    See attached for contract.

    Medical Assistant

    Motion to change Jessica Bopp, Medical Assistant, from part-time to intermittent status as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Performance Reviews

    Discussion regarding upcoming performance reviews.

    The following performance reviews, that are currently required, are attached:

    • Employee Self-evaluation
    • Employee Performance Review
    • Supervisor Evaluation
    • Health Commissioner Evaluation

    10.4 Travel - Training - Meetings

    Out of State Travel

    Motion to approve out of state travel for Ms Emily Miller and Ms Andrea Barnes, for the purpose of attending PHAB Accreditation Coordinator training as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed

    Travel - Training - Meeting Review

    Discussion regarding training and/or meeting mandates, options, etc.


    11. Executive Session (as needed)

    Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed
    An executive session may be requested for one or more of the following matters to:
    a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
    a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
    b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
    c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
    d. prepare for, conduct, or review negotiations or bargaining sesssions with public employees;
    e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
    f. consider specialized details of security arrangements if the information could be used for criminal
    Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Mann_____     Strickler_____     Wildenthaler_____
    Passed          Failed


    12. Next Scheduled Board of Health Meeting

    July 10, 2018 at 5:00pm Galion City Health Department Board Room
    See attached GCHD BOH meeting dates.


    13. Adjournment

    Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Voice Vote Needed
    Passed          Failed
    Time meeting adjourned: __________.


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