Meeting Details
June 12, 2018
5:00pm - 8:00pm
3 hr
Galion City Health Department
Purpose
Regular Meeting
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of the Agenda
Note any additions or changes to the agenda.
Motion to approve the Agenda by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote needed Passed Failed
3.
Insurance
Discussion regarding Health insurance options.
4.
Plans
Emergency Response Plan
Motion to approve the CCPH-GCHD Emergency Response Plan (Base Plan) and sign promulgation letter for CCPH as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
See attached plan, promulgation letter is pg vi within the plan. CCPH policies/ resolutions referenced within the plan are also attached.
5.
Approval of Board of Health Meeting Minutes
Motion to approve the April 10, 2018 Board of Health Meeting Minutes as presented by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed Passed Failed
6.
Approval of Finance Reports
Motion to approve the April 2018 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Motion to approve the May 2018 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
7.
Public Comment
8.
Reports
8.1
Health Commissioner Report
See attached Health Commissioner Report.
8.2
Nursing Division Report
See attached Nursing Division Report.
8.3
Environmental Division Report
See attached Environmental Division Report.
Discussion regarding Plan Review.
8.4
Legislative Reports/ Updates
See legislative updates attached.
8.5
Performance Management/ Continuous Quality Improvement
Motion to approve the Q1-Q2 Performance Management Review as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
8.6
Strategic Plan Report
Motion to approve the 2018 Annual Strategic Plan Report as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
9.
Old Business
10.
New Business
10.1
Policies
Policies
Motion to approve the Nursing Staff in the Schools-Staff Designation, Nursing Staff in the Schools-Means of Communication, Fee Schedule-VFC, Fee Schedule-Time of Service, Fee Schedule-Vaccines, Missed Opportunities, and Ethical Decision Making Policies as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Policies that have been reviewed, but remain unchanged are Customer Non-Discrimination Policy and Salary Schedule, both are attached for your reference.
Standing Orders
Motion to approve the OTC Topical Medication Standing Order as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Personnel Policy and Procedure Manual
Motion to approve the 2018 Personnel Policy and Procedure Manual as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Discussion regarding performance reviews, vacation accumulation- prior service, and organizational chart
Motion to set vacation leave accumulation rate based on prior service, this is to be prorated back to date of hire upon successful verification of prior service, as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
10.2
Contracts/ MOU's/ MOA's
School Health Services
Motion to approve the GCHD- Galion City Schools 2018-19/2019-20 contract for Health Services as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Disease Intervention
Discussion
10.3
Personnel
Medical Director- Resignation
Motion to accept the resignation of Dr. Sarah Metzger, GCHD Medical Director, as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Medical Director- Appointment
Motion to appoint Dr. Kenneth Saul to the position of GCHD Medical Director as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
See attached for contract.
Medical Assistant
Motion to change Jessica Bopp, Medical Assistant, from part-time to intermittent status as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Performance Reviews
Discussion regarding upcoming performance reviews.
The following performance reviews, that are currently required, are attached:
- Employee Self-evaluation
- Employee Performance Review
- Supervisor Evaluation
- Health Commissioner Evaluation
10.4
Travel - Training - Meetings
Out of State Travel
Motion to approve out of state travel for Ms Emily Miller and Ms Andrea Barnes, for the purpose of attending PHAB Accreditation Coordinator training as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
Travel - Training - Meeting Review
Discussion regarding training and/or meeting mandates, options, etc.
11.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sesssions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Cramer_____ Kerr_____ Mann_____ Strickler_____ Wildenthaler_____
Passed Failed
12.
Next Scheduled Board of Health Meeting
July 10, 2018 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
13.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
