Meeting Details
November 13, 2018
5:00pm - 7:00pm
2 hr
Galion City Health Department
Purpose
regular meeting 2nd Reading of Environmental Fees (Public Hearing)
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of the Agenda
Note any additions or changes to the agenda.
Motion to approve the Agenda by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote needed Passed Failed
3.
Approval of Board of Health Meeting Minutes
Motion to approve the October 9, 2018 Board of Health Meeting Minutes as presented by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed Passed Failed
4.
Approval of Finance Reports
Motion to approve the October 2018 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
Motion to approve the 2019 Budget as submitted to the City of Galion Auditors Office, pending insurance determination, as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
5.
Public Comment
6.
Reports
6.1
Health Commissioner Report
See attached Health Commissioner Report.
Performance Reviews, Leave Balances, BOH Officers Discussion
Possible Motions- Leave Balance "Cash-out" Waiver / Vacation Carryover
Motion to approve waiving the "cash-in" maximums, if requested, for Ms. Barnes, Ms. Factor, Ms. Nichols, and Ms. Roston as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
*If waivers are requested, payments should first be made to reduce all carryover balances to the maximum rate, then TBD.
Motion to approve waiving the vacation carryover, if requested, for Ms. Barnes, Ms. Factor, Ms. Nichols, and Ms. Roston as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
*If waivers are requested, must determine if the waiver will only be for 1 year (i.e. not allowed from 2019-2020)
6.2
Nursing Division Report
See attached Nursing Division Report.
6.3
Environmental Division Report
See attached Environmental Division Report.
6.4
Legislative Reports/ Updates
See legislative updates attached (October & November).
See attached a brief "Wrap-Up" of the 2018 Election.
See attached the list and summary of current Bills being tracked.
Discussion regarding Dogs in Outdoor Dining Areas
6.5
Public Health Accrediation
See attached update on PHAB (accreditation) documentation progress.
6.6
Arbovirus Surveillance Reports/ Updates
See attached Arbovirus Surveillance Updates.
These will be the last Arbovirus Surveillance Updates for this Mosquito Season.
6.7
Hepatitis A Situation Reports
See attached Hepatitis A Situation Reports.
6.8
Program Highlights
See attached Program Highlight for the OBB Car Seat Program.
Program Highlight for Communicable Disease will be presented, if finalized.
6.9
Board of Health Activity & Attendance
Please see attached the Board of Health Activity & Attendance Report
7.
Old Business
7.1
2nd Reading of Environmental Health Licensing Fees (Public Hearing)
FSO and RFE license fees for the license year 2019
2nd Reading of Resolution 2018-153 A resolution to establish food service operation and retail food establishment license fees for the license year 2019, and repeal Resolution 2017-151.
A fee comparison chart for 2015-2019 proposed will be provided for reference and discussion.
Environmental Health Fees for 2019
2nd Reading of Resolution 2018-154 A resolution to set environmental health fees for 2019.
One change to the resolution was made after the 1st reading, based on information obtained by the ODH.
This shall act as a public hearing on these matters. Affected entities (entities affected by the proposed fee- current license holders) were given at least 20 days written notice of this hearing .
7.2
Board of Health Continuing Education
Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
Verification sheets (attached), and copies of certificates need to be submitted to Trish no later than 12/15/18.
7.3
BOH Member Contact Update
Please verify that all contact information is correct (see attached).
8.
New Business
8.1
Contracts/ MOU's/ MOA's
Medical Director
Motion to approve entering into a contract with Dr Kenneth Saul to provide services as the Galion City Health Department Medical Director as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
*removed pending Law Director approval, as we received his approval (see attached)
Insurance
Motion to allow the Health Commissioner to enter into contracts (pending Law Director review) for the purpose of procuring, purchasing, and administering health insurance benefits as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
*due to the timeframe, this motion would allow the HC to move forward with the procurement of insurance separate from the City of Galion in the case that another insurance can be obtained at a more reasonable rate, provide better coverage for employees of the GCHD, or a combination thereof.
8.2
Plans
Workforce Development Plan
Motion to approve the GCHD Workforce Development Plan as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
This is a revision of the 2015 WFD Plan previously approved by the GCHD BOH.
Epidemiological Response Plan
Motion to approve the Epidemiological Response Plan as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
This is a revision of the 2017 Epidemiological Response Plan previously approved by the GCHD BOH.
Quality Improvement Plan
Motion to approve the GCHD Quality Improvement and Performance Management Plan as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
8.3
Updated Policies/ Procedures
Discussion regarding updates to GCHD PPM. (see attached PPM w/ tracked changes and comments)
*possible motion to accept changes, or have it presented in December
Motion to approve __________ as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
8.4
Board of Health ByLaws and Orientation Process
Discussion regarding draft GCHD Board of Health By-Laws and the Orientation process.
9.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Cramer_____ Kerr_____ Strickler_____ Oehler_____ Ault_____
Passed Failed
10.
Next Scheduled Board of Health Meeting
December 11, 2018 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for November 28, 2018 at 7:00pm in Council Chambers.
11.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
