Galion Board of Health Meeting

Galion City Health Department
Tuesday, November 13, 2018 - 5:00pm - 7:00pm

    1. Call to Order

    Time meeting called to order:__________.


    2. Approval of the Agenda

    Note any additions or changes to the agenda.
    Motion to approve the Agenda by: _______________ Second by: _______________ Abstentions: _______________
    Voice Vote needed          Passed          Failed


    3. Approval of Board of Health Meeting Minutes

    Motion to approve the October 9, 2018 Board of Health Meeting Minutes as presented by: _______________ Second by: _______________ Abstentions: _______________
    Voice Vote Needed          Passed          Failed


    4. Approval of Finance Reports

    Motion to approve the October 2018 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____
    Passed          Failed

    Motion to approve the 2019 Budget as submitted to the City of Galion Auditors Office, pending insurance determination, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____
    Passed          Failed


    5. Public Comment

    6. Reports

    6.1 Health Commissioner Report

    See attached Health Commissioner Report.

    Performance Reviews, Leave Balances, BOH Officers Discussion

    Possible Motions- Leave Balance "Cash-out" Waiver / Vacation Carryover

    Motion to approve waiving the "cash-in" maximums, if requested, for Ms. Barnes, Ms. Factor, Ms. Nichols, and Ms. Roston as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____   
    Passed          Failed

    *If waivers are requested, payments should first be made to reduce all carryover balances to the maximum rate, then TBD.

    Motion to approve waiving the vacation carryover, if requested, for Ms. Barnes, Ms. Factor, Ms. Nichols, and Ms. Roston as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____   
    Passed          Failed

    *If waivers are requested, must determine if the waiver will only be for 1 year (i.e. not allowed from 2019-2020)


    6.2 Nursing Division Report

    See attached Nursing Division Report.


    6.3 Environmental Division Report

    See attached Environmental Division Report.


    6.4 Legislative Reports/ Updates

    See legislative updates attached (October & November).

    See attached a brief "Wrap-Up" of the 2018 Election.

    See attached the list and summary of current Bills being tracked.

    Discussion regarding Dogs in Outdoor Dining Areas


    6.5 Public Health Accrediation

    See attached update on PHAB (accreditation) documentation progress.


    6.6 Arbovirus Surveillance Reports/ Updates

    See attached Arbovirus Surveillance Updates.

    These will be the last Arbovirus Surveillance Updates for this Mosquito Season.


    6.7 Hepatitis A Situation Reports

    See attached Hepatitis A Situation Reports.


    6.8 Program Highlights

    See attached Program Highlight for the OBB Car Seat Program.

    Program Highlight for Communicable Disease will be presented, if finalized.


    6.9 Board of Health Activity & Attendance

    Please see attached the Board of Health Activity & Attendance Report


    7. Old Business

    7.1 2nd Reading of Environmental Health Licensing Fees (Public Hearing)

    FSO and RFE license fees for the license year 2019

    2nd Reading of Resolution 2018-153  A resolution to establish food service operation and retail food establishment license fees for the license year 2019, and repeal Resolution 2017-151.

    A fee comparison chart for 2015-2019 proposed will be provided for reference and discussion.

    Environmental Health Fees for 2019

    2nd Reading of Resolution 2018-154 A resolution to set environmental health fees for 2019.

    One change to the resolution was made after the 1st reading, based on information obtained by the ODH.

    This shall act as a public hearing on these matters.  Affected entities (entities affected by the proposed fee- current license holders) were given at least 20 days written notice of this hearing .


    7.2 Board of Health Continuing Education

    Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.

    Verification sheets (attached), and copies of certificates need to be submitted to Trish no later than 12/15/18.


    7.3 BOH Member Contact Update

    Please verify that all contact information is correct (see attached).


    8. New Business

    8.1 Contracts/ MOU's/ MOA's

    Medical Director

    Motion to approve entering into a contract with Dr Kenneth Saul to provide services as the Galion City Health Department Medical Director as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____   
    Passed          Failed

    *removed pending Law Director approval, as we received his approval (see attached)

    Insurance

    Motion to allow the Health Commissioner to enter into contracts (pending Law Director review) for the purpose of procuring, purchasing, and administering health insurance benefits as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____   
    Passed          Failed

    *due to the timeframe, this motion would allow the HC to move forward with the procurement of insurance separate from the City of Galion in the case that another insurance can be obtained at a more reasonable rate, provide better coverage for employees of the GCHD, or a combination thereof.

     


    8.2 Plans

    Workforce Development Plan

    Motion to approve the GCHD Workforce Development Plan as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____
    Passed          Failed

    This is a revision of the 2015 WFD Plan previously approved by the GCHD BOH.

    Epidemiological Response Plan

    Motion to approve the Epidemiological Response Plan as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____
    Passed          Failed

    This is a revision of the 2017 Epidemiological Response Plan previously approved by the GCHD BOH. 

    Quality Improvement Plan

    Motion to approve the GCHD Quality Improvement and Performance Management Plan as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____
    Passed          Failed

     


    8.3 Updated Policies/ Procedures

    Discussion regarding updates to GCHD PPM.  (see attached PPM w/ tracked changes and comments)

    *possible motion to accept changes, or have it presented in December

    Motion to approve __________ as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____  
    Passed          Failed

     

     


    8.4 Board of Health ByLaws and Orientation Process

    Discussion regarding draft GCHD Board of Health By-Laws and the Orientation process.


    9. Executive Session (as needed)

    Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____  
    Passed          Failed
    An executive session may be requested for one or more of the following matters to:
    a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
    a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
    b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
    c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
    d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
    e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
    f. consider specialized details of security arrangements if the information could be used for criminal
    Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Cramer_____     Kerr_____     Strickler_____   Oehler_____   Ault_____  
    Passed          Failed


    10. Next Scheduled Board of Health Meeting

    December 11, 2018 at 5:00pm Galion City Health Department Board Room
    See attached GCHD BOH meeting dates.
    Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for November 28, 2018 at 7:00pm in Council Chambers.


    11. Adjournment

    Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Voice Vote Needed
    Passed          Failed
    Time meeting adjourned: __________.


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