Galion YMCA (500 Gill Ave. Galion, OH 44833 (Board Room) OR https://www.gotomeet.me/TrishFactor/gchd-boh-march2021
Tuesday, March 9, 2021
- 5:00pm - 7:00pm
Time meeting called to order:__________.
Motion to approve the consent agenda for March 9, 2021 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Note any consent agenda items to be removed, if necessary.
Approval of the February 9, 2021 Board of Health Meeting Minutes as presented.
See attached Health Commissioner Report.
See attached Nursing Division Report.
See attached Environmental Division Report.
Contracts that were entered into by the Health Commissioner.
Chamberlain University Memorandum of Understanding (Master of Science in Nursing Program Practicum)
Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
Verification sheets (attached), and copies of certificates (if applicable) need to be submitted to Trish.
Motion to approve the agenda for March 9, 2021 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Note any items removed from the consent agenda to be added, if necessary.
Motion to approve the January 2021 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Motion to approve the February 2021 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Discussion and possible motions* for fund creations and 2021 budget modifications. Also discussion regarding which grant will have their own fund account going forward and possible motion*.
*Motion to establish separate funds as recommended by the State Auditor as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Motion to create fund accounts based on the following criteria:_____________________________________ as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
EIS Grant
Motion to amend the 2021 Budget, as necessary, to allow for the Early Intervention Services (EIS) grant (pending EIS grant NOA), as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
COVID Funding
Motion to amend the 2021 Budget, as necessary, to allow for the CO21, CT20, CT21, VN21, EO21, and all associated additional awards and/or reallocation of such, as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Discussion regarding COVID-19 situation.
Pre-Site Visit Review- Reopened Measures
Site Visit Webinar
Permitium Permit- Online Vital Records
Motion to approve entering into contract with Permitium, LLC for the purpose of vital statistics online processing, upon Law Director approval, as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
3-minute demo illustrating the citizen’s experience with processing an online order for a vital record from their smart phone using the application: https://t.sidekickopen83.com/s2t/c/5/f18dQhb0S7kF8cpg45Vcfyny59hl3kW7_k2841CXdp3MP1rDFvfd60W2dykfs8xq5nG101?te=W3R5hFj4cm2zwW4mKLS-45NqmQW3T3R9r3_Sld_w43mZrX48S2&si=8000000004671587&pi=7cb2c4d8-3ba0-426e-866c-0a866efe6d3c
*Attachments provided: Contract, Additional Information Email from 2/12/21, Informational Slides, and Example of press release from another Ohio jurisdiction
Volunteers
Discussion on volunteer options.
Contact Tracing
Discussion on previously tabled Contact Tracer contract.
PPM 5.01 Sick Leave
Discussion on PPM Section 5.01(1) (Sick Leave-Accrual)
*Attachment provided: PPM Section 5.01 (Sick Leave) with section for discussion highlighted and comment
PPM Section 4.06- Overtime
Motion to approve the updated Personnel Policy and Procedure Manual Section 4.06- Overtime, as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Attachments provided: full PPM, the Review Questions posed 2/9/21, and a draft (with tracking) of Section 4.06 based on recommended changes from the BOH 2/9/21
PPM Numbering
Discussion: Do we want to correct numbering now or wait till a larger revision of the PPM?
Motion to set Board of Health Member pay at ____ per meeting, as outlined in ORC 3709.05, as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Ohio Revised Code 3709.05 City health district board - compensation, term.
(http://codes.ohio.gov/orc/3709.05v1)
PRN Nurse
Discussion regarding PRN Nurse Position, potential motion to hire*
EIS Related
*The following are based on needs identified IF we received the EIS21 grant. This grant begins April 1, 2021. We have not received an NOA as of 3/5/21.
New Position Creation and Position Description
Motion to approve the creation of the EIS Navigator position (pending EIS grant NOA) and position description, as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Position Description Updates
Motion to approve the updated Position Descriptions for the Reproductive Health and Wellness Program Manager and Disease Intervention Specialist/ Health Educator (pending EIS grant NOA), as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Salary Schedule
Motion to approve the updated Salary Schedule (pending EIS grant NOA), as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Organizational Chart
Motion to approve the updated Organizational Chart (pending EIS grant NOA), as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Positions to Post
EIS Navigator- Discussion/ Motion
Motion to allow the Health Commissioner to post for, select, and hire (pending EIS grant NOA) for the position of EIS Navigator (FT), as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Administrative Assistant(s)- Discussion/ Motion
Motion to allow the Health Commissioner to post for, select, and hire (pending EIS grant NOA?) for the position of Administrative Assistant(s) (PT), as presented by: _______________ Second by:_______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Discussion of Reports and Policies- Per Ms. Craft
Election of President ProTempore (full 2 year term)
Motion to appoint __________ to the position of President ProTempore of the GCHD BOH, effective 5/1/2021 through 4/30/2023 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Election of Vice President (remaining of 2 year term)
Motion to appoint __________ to the position of Vice President of the GCHD BOH, effective 3/10/2021 through 4/30/2022 as presented by: _______________ Second by: _______________ Abstentions:_______________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
Appointments to GCHD Subcommittees (Personnel & Finance)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
April 13, 2021 at 5:00pm Galion City Health Department Board Room OR via Virtual Platform
See attached GCHD BOH meeting dates.
GCHD BOH Personnel Committee- TBD
GCHD BOH Finance Committee- TBD
Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for March 18, 2021 at 7:00pm
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.