Galion Board of Health Meeting

Galion YMCA (500 Gill Ave. Galion, OH 44833 (Board Room) OR https://www.gotomeet.me/TrishFactor/gchd-boh-march2021
Tuesday, March 9, 2021 - 5:00pm - 7:00pm

    1. Call to Order

    Time meeting called to order:__________.


    2. Approval of Consent Agenda

    Motion to approve the consent agenda for March 9, 2021 as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____   
    Passed          Failed
    *Note any consent agenda items to be removed, if necessary.


    2.1 Approval of Board of Health Meeting Minutes

    Approval of the February 9, 2021 Board of Health Meeting Minutes as presented.


    2.2 Health Commissioner Report

    See attached Health Commissioner Report.


    2.3 Nursing Division Report

    See attached Nursing Division Report.


    2.4 Environmental Division Report

    See attached Environmental Division Report.


    2.5 Contracts

    Contracts that were entered into by the Health Commissioner.

    Chamberlain University Memorandum of Understanding (Master of Science in Nursing Program Practicum)


    2.6 Board of Health Continuing Education (ORC 3701.342)

    Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
    Verification sheets (attached), and copies of certificates (if applicable) need to be submitted to Trish.


    3. Approval of the Agenda

    Motion to approve the agenda for March 9, 2021 as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____             
    Passed          Failed
    *Note any items removed from the consent agenda to be added, if necessary.


    4. Public Comment

    5. Finance

    5.1 Approval of Finance Reports

    Motion to approve the January 2021 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____                
    Passed          Failed

    Motion to approve the February 2021 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____                
    Passed          Failed


    5.2 Grant Funds

    Discussion and possible motions* for fund creations and 2021 budget modifications.  Also discussion regarding which grant will have their own fund account going forward and possible motion*.

    *Motion to establish separate funds as recommended by the State Auditor as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____                
    Passed          Failed

    *Motion to create fund accounts based on the following criteria:_____________________________________ as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____                
    Passed          Failed

    EIS Grant

    Motion to amend the 2021 Budget, as necessary, to allow for the Early Intervention Services (EIS) grant (pending EIS grant NOA), as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____                
    Passed          Failed

    COVID Funding

    Motion to amend the 2021 Budget, as necessary, to allow for the CO21, CT20, CT21, VN21, EO21, and all associated additional awards and/or reallocation of such, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____                
    Passed          Failed


    6. Reports

    6.1 COVID-19 Updates

    Discussion regarding COVID-19 situation.
     


    6.2 Public Health Accreditation Updates

    Pre-Site Visit Review- Reopened Measures 

    Site Visit Webinar

     


    7. Old Business

    7.1 Contracts/ MOU's/ MOA's

    Permitium Permit- Online Vital Records
    Motion to approve entering into contract with Permitium, LLC for the purpose of vital statistics online processing, upon Law Director approval, as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    3-minute demo illustrating the citizen’s experience with processing an online order for a vital record from their smart phone using the application: https://t.sidekickopen83.com/s2t/c/5/f18dQhb0S7kF8cpg45Vcfyny59hl3kW7_k2841CXdp3MP1rDFvfd60W2dykfs8xq5nG101?te=W3R5hFj4cm2zwW4mKLS-45NqmQW3T3R9r3_Sld_w43mZrX48S2&si=8000000004671587&pi=7cb2c4d8-3ba0-426e-866c-0a866efe6d3c

    *Attachments provided: Contract, Additional Information Email from 2/12/21, Informational Slides, and Example of press release from another Ohio jurisdiction

    Volunteers

    Discussion on volunteer options.

    Contact Tracing

    Discussion on previously tabled Contact Tracer contract.


    7.2 Updated Policies/ Procedures

    PPM 5.01 Sick Leave

    Discussion on PPM Section 5.01(1) (Sick Leave-Accrual)

    *Attachment provided: PPM Section 5.01 (Sick Leave) with section for discussion highlighted and comment

    PPM Section 4.06- Overtime
    Motion to approve the updated Personnel Policy and Procedure Manual Section 4.06- Overtime, as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    *Attachments provided: full PPM, the Review Questions posed 2/9/21, and a draft (with tracking) of Section 4.06 based on recommended changes from the BOH 2/9/21

    PPM Numbering

    Discussion: Do we want to correct numbering now or wait till a larger revision of the PPM?


    7.3 Board of Health Pay

    Motion to set Board of Health Member pay at ____ per meeting, as outlined in ORC 3709.05, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    Ohio Revised Code 3709.05 City health district board - compensation, term.
    (http://codes.ohio.gov/orc/3709.05v1)


    8. New Business

    8.1 Personnel Items

    PRN Nurse

    Discussion regarding PRN Nurse Position, potential motion to hire*

    EIS Related

    *The following are based on needs identified IF we received the EIS21 grant.  This grant begins April 1, 2021.  We have not received an NOA as of 3/5/21.

    New Position Creation and Position Description

    Motion to approve the creation of the EIS Navigator position (pending EIS grant NOA) and position description, as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    Position Description Updates

    Motion to approve the updated Position Descriptions for the Reproductive Health and Wellness Program Manager and Disease Intervention Specialist/ Health Educator (pending EIS grant NOA), as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed
     

    Salary Schedule

    Motion to approve the updated Salary Schedule (pending EIS grant NOA), as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    Organizational Chart

    Motion to approve the updated Organizational Chart (pending EIS grant NOA), as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    Positions to Post

    EIS Navigator- Discussion/ Motion

    Motion to allow the Health Commissioner to post for, select, and hire (pending EIS grant NOA) for the position of EIS Navigator (FT), as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed

    Administrative Assistant(s)- Discussion/ Motion

    Motion to allow the Health Commissioner to post for, select, and hire (pending EIS grant NOA?) for the position of Administrative Assistant(s) (PT), as presented by: _______________ Second by:_______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Craft_____ Sterling_____ Wildenthaler_____ Yocum_____
    Passed     Failed


    8.2 Reports and Policies

    Discussion of Reports and Policies- Per Ms. Craft


    8.3 Board of Health Elections

    Election of President ProTempore (full 2 year term)
    Motion to appoint __________ to the position of President ProTempore of the GCHD BOH, effective 5/1/2021 through 4/30/2023 as presented by: _______________ Second by: _______________ Abstentions: _______________

    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____           
    Passed          Failed

    Election of Vice President (remaining of 2 year term)
    Motion to appoint __________ to the position of Vice President of the GCHD BOH, effective 3/10/2021 through 4/30/2022 as presented by: _______________ Second by: _______________ Abstentions:_______________

    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____           
    Passed          Failed


    8.4 Board of Health Committees

    Appointments to GCHD Subcommittees (Personnel & Finance)


    9. Executive Session (as needed)

    Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____        
    Passed          Failed
    An executive session may be requested for one or more of the following matters to:
    a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
    a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
    b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
    c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
    d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
    e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
    f. consider specialized details of security arrangements if the information could be used for criminal
    Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Burgin_____  Craft_____  Sterling_____  Wildenthaler_____  Yocum_____            
    Passed          Failed


    10. Next Scheduled Board of Health Meeting

    April 13, 2021 at 5:00pm Galion City Health Department Board Room OR via Virtual Platform
    See attached GCHD BOH meeting dates.

    GCHD BOH Personnel Committee- TBD

    GCHD BOH Finance Committee- TBD

    Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for March 18, 2021 at 7:00pm


    11. Adjournment

    Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
    Voice Vote Needed
    Passed          Failed
    Time meeting adjourned: __________.


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