Meeting Details
March 12, 2019
5:00pm - 7:00pm
2 hr
Galion City Health Department
Purpose
Regular Meeting, Consent Agenda
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of Consent Agenda
Motion to approve the consent agenda for March 12, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
*Note any consent agenda items to be removed, if necessary.
2.1
Board of Health Meeting Minutes
Approval of the February 12, 2019 Board of Health Meeting Minutes as presented.
2.2
Health Commissioner Report
See attached Health Commissioner Report.
2.3
Nursing Division Report
See attached Nursing Division Report and School-based Health Services Report.
2.4
Environmental Division Report
See attached Environmental Division Report.
2.5
Legislative Reports/ Updates
No legislative updates this month as the new General Assembly has just started; we are assessing which bills to follow.
As a refresher, the document, "How a Bill Becomes a Law in Ohio" has been provided; see attached.
2.6
Outreach Reports
See attached outreach report for the 2/21/19, Health and Wellness Fair.
2.7
Program Highlights
See the Food Safety Program Highlight attached.
2.8
Public Health Accreditation
See attached Public Health Accreditation Board (PHAB) Report (as of 3/5/19).
2.9
Hepatitis A Situation Reports
See attached Hepatitis A Situation Reports.
2.10
Policies/ Procedures Reviewed/ Revised (NOT requiring BOH approval)
Infectious-Communicable Disease
Infectious Disease Procedure/ Process- Influenza-Associated Hospitalization
2.11
Staff Spotlight
See attached Staff Spotlights for February 2019.
3.
Approval of the Agenda
Motion to approve the agenda for March 12, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
*Note any items removed from the consent agenda to be added, if necessary.
4.
Public Comment
5.
Approval of Finance Reports
Note: Fiscal reports with the updated expense report have been included.
Motion to approve the January 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
*January Finance Reports were updated with new BOH members on signature page and correction of typos (changing 2018 to 2019)
Motion to approve the February 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
*February Finance Reports were added on 3/11/19, BOH members may approve or table if they require additional time to review.
6.
Reports
6.1
2018 Annual Report
Motion to approve the 2018 Annual Report as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
*Once accepted, DRAFT label will be removed and distribution will occur.
6.2
2018 Communicable-Infectious Disease Report
Motion to accept the 2018 Communicable-Infectious Disease Report as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
*Report was submitted 3/11/19, BOH members may approve or table if they require additional time to review.
7.
Old Business
7.1
Board of Health ByLaws and Orientation Materials
By-Laws
Motion to approve the Board of Health By-Laws as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
Orientation Guide
Motion to approve the Board of Health Orientation Guide as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
8.
New Business
*April 1-7, 2019 is National Public Health Week
Consideration of an open-house style event.
8.1
Resolutions
Discussion on resolutions that will be brought before the BOH in April.
8.2
Contracts/ MOU's/ MOA's
Discussion regarding contracts/ MOU's in process or being considered.
8.3
New Policies/ Procedures
Motion to approve the Outstanding Balances Policy as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
8.4
Leave Policies Review
See attached Personnel Policy & Procedure Manual.
Sick Leave (Section 5.01), Vacation Leave (Section 5.03), Personal Leave (Section 5.05)
8.5
Board of Health Officer Election
Election of President ProTempore (2 year term) and Vice President (remaining 1 year term)
8.6
Board of Health Committees
Determining membership (appointments), meeting frequency, dates/ times.
Committees being considered, Finance and Personnel
9.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Cramer_____ Craft_____ Oehler_____ Spillman_____
Passed Failed
10.
Next Scheduled Board of Health Meeting
April 9, 2019 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for March 27, 2019 at 7:00pm in Council Chambers.
*April 1-7, 2019 is National Public Health Week
11.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
