Meeting Details
June 11, 2019
5:00pm - 7:00pm
2 hr
Galion City Health Department
Purpose
N/A
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of Consent Agenda
Motion to approve the consent agenda for June 11, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note any consent agenda items to be removed, if necessary.
2.1
Approval of Board of Health Meeting Minutes
Approval of the May 22, 2019 Emergency Board of Health Meeting Minutes as presented.
Approval of the May 30, 2019 Special Board of Health Meeting Minutes as presented.
*Note the minutes of the 3/22/19 reflect what actually occurred at the meeting, the minutes of the 3/30/19 meeting reflect that some of the actions taken during the 3/22/19 were void and were therefore being addressed again.
2.2
Health Commissioner Report
See attached Health Commissioner Report.
2.3
Nursing Division Report
See attached Nursing Division Report.
2.4
Environmental Division Report
See attached Environmental Division Reports.
2.5
Legislative Updates
See legislative updates attached.
This is a draft version of the state budget bill (may not be current as of meeting date)
2.6
Outreach Reports
See attached outreach report for the April 1, 2019 Public Health Week activities and the May 17, 2019 Third Friday Event.
Also attached is the flier for May's Depression Screenings, these will be offered during Third Friday Events in 2019 as well as the flier for Narcan Trainings that will be held during our late clinic nights.
2.7
Program Highlights
See Solid Waste and Vital Statistics Program Highlights attached.
2.8
Quality Improvement Council Updates/ Storyboards
See attached Storyboards for Environmental- Health Food License Renewal and Nursing- No Show Storyboards.
2.9
Public Health Accreditation
See attached Public Health Accreditation Board (PHAB) Report.
2.10
Hepatitis A Situation Reports
See attached Hepatitis A Situation Reports.
*Please note, CDC provided an updated case definition resulting in an increase in the number of outbreak cases in Ohio.
2.11
ODA RFE Survey
Acceptance of the Ohio Department of Agriculture survey of the Retail Food Establishment Program as presented.
*The survey took place April 29-30 and May 1 & 6, 2019; findings are attached.
2.12
Community Health Assessment
See attached Community Health Assessment. The CHA Community event was held May 29, 2019.
2.13
Board of Health Continuing Education (ORC 3701.342)
Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
Verification sheets (attached), and copies of certificates need to be submitted to Trish.
2.14
Board of Health Survey
Reminder that all Board of Health Members should have completed the 2019 Board of Health Survey.
3.
Approval of the Agenda
Motion to approve the agenda for June 11, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note any items removed from the consent agenda to be added, if necessary.
4.
Public Comment
5.
Approval of Finance Reports
Motion to approve the April 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
Motion to approve the May 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
6.
Reports
6.1
Performance Management/ Continuous Quality Improvement
Motion to accept the Q1-Q2 Performance Management Report as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This report is still being complied and will be submitted.
6.2
Strategic Plan Report
Motion to accept the Semi Annual Strategic Plan Review for 1/2019-6/2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
6.3
Board of Health Activity and and Attendance Report
Motion to accept the Semi Annual Board of Health Activity and Attendance Report as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
Discussion regarding attendance.
7.
Old Business
8.
New Business
8.1
Resolutions
Discussion on draft delegation of authority resolution; draft resolution is attached and will continue to be updated. After feedback is received from BOH, the Law Director will be reviewing.
8.2
Contracts/ MOU's/ MOA's
STI Screening and Medication
Motion to approve the STI Screening and Medication Program Agreement as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This agreement allows the GCHD to receive free medication and screening materials from the ODH for the STI program. We currently have an agreement in place that ends 6/30/19, this would extend us to 6/30/23.
Tobacco Enforcement Smokefree Investigations
Motion to approve the Tobacco Enforcement Smokefree Investigations Provider Agreement as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This agreement allows the GCHD to conduct the Smokefree Workplace investigation on behalf of the state, and sets forth the reimbursement for completed investigations. We currently have an agreement in place that ends 6/30/19, this would extend us to 6/30/21.
Manufactured Home Park Inspection Agreement
Motion to approve the Ohio Manufactured Home Park Inspection Agreement as entered into by the Health Commissioner as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This agreement allows the GCHD to conduct the Ohio Manufactured Home Park Inspection on behalf of the state, and sets forth the terms for completed investigations. We currently have an agreement in place, this would extend us to 7/31/20.
Mosquito Surveillance- contract updated*
Motion to allow the Health Commissioner, on behalf of the Galion City Board of Health, to enter into a contract with an independent service contractor to provide mosquito surveillance services; and spend over $5,000 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
8.3
Staff
Discussion of the filling of a vacant position within the GCHD and possible motion.
Motion to approve the posting of a __________ as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
8.4
New Policies/ Procedures
Discussion regarding Cell Phone Reimbursement Policy and Social Media Policy
8.5
Updated Policies/ Procedures
Discussion regarding the updating of the Time of Service Fee Schedule and the Off Site Clinic Policies and possible approval.
Motion to approve the Offsite Clinic Policy, Fee Schedule- Time of Service Policy, and the updated Fee Schedule as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Time of Service Policy will not change, the Offsite Clinic Policy was updated to set a minimum number for off-site clinics and billed based on the fee schedule. Fee schedule was updated to include a travel fee for offsite clinics with 10 or more and fewer than 10.
8.6
Chain of Command
Discussion regarding health department chain of command.
8.7
Signing Authority
Motion to change the signing authority of the Health Commissioners timesheet to an authority held only by the designated Board of Health members as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This would remove the need for the DON or DENVH to sign in addition to a BOH member.
9.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
10.
Next Scheduled Board of Health Meeting
July 9, 2019 at 5:00pm Galion City Health Department Board Room
*Ms. Factor will not be present, do you wish to reschedule?
See attached GCHD BOH meeting dates.
Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for June 26, 2019 at 7:00pm in Council Chambers.
Next Galion City Council- Laws & Ordinances Subcommittee Meeting is scheduled for July 2, 2019 at 7:00pm in Council Chambers.
11.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
