Meeting Details
April 9, 2019
5:00pm - 7:00pm
2 hr
Galion City Health Department
Purpose
Presentation of Clean Plate Awards at 4:30pm Board of Health Meeting at 5:00pm
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of Consent Agenda
Motion to approve the consent agenda for April 9, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note any consent agenda items to be removed, if necessary.
2.1
Approval of Board of Health Meeting Minutes
Approval of the March 12, 2019 Board of Health Meeting Minutes as presented.
2.2
Health Commissioner Report
See attached Health Commissioner Report.
2.3
Nursing Division Report
See attached Nursing Division Report and AFIX site visit packet as referenced in the report.
2.4
Environmental Division Report
See attached Environmental Division Report.
Also attached, see the "Quality Improvement in EH Food Licensing Renewal Process" storyboard.
2.5
Legislative Reports/ Updates
See legislative updates attached.
*Draft State Budget
* Summary of changes to OAC 3701-21 (effective 4/1/19)
2.6
Public Health Accreditation
See attached Public Health Accreditation Board (PHAB) Report.
2.7
Hepatitis A Situation Reports
See attached Hepatitis A Situation Reports.
2.8
Staff Spotlights
No Staff Spotlights submitted in March.
3.
Approval of the Agenda
Motion to approve the agenda for April 9, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note any items removed from the consent agenda to be added, if necessary.
4.
Public Comment
5.
Approval of Finance Reports
Motion to approve the March 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
6.
Reports
6.1
Board of Health Activity and Attendance Report
Motion to accept the Q1 2019 Board of Health Attendance and Activity Report as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
7.
Old Business
7.1
Board of Health Officer Election
Election of President ProTempore (2 year term) and Vice President (remaining 1 year term)
7.2
Board of Health Committees
Determining membership (appointments), meeting frequency, dates/ times
Committees being considered, Finance and Personnel
8.
New Business
8.1
Resolutions
Motion to approve Resolution 2019-156 "Granting authority to the Health Commissioner to enforce the provisions of the code relating to public swimming pools, to close a public pool/spa if there is an imminent health threat" as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Brief discussion on delegation of authority resolution being drafted.
8.2
Contracts/ MOU's/ MOA's
Space Utilization
Motion to allow the Health Commissioner, on behalf of the Galion City Board of Health, to enter into agreements with entities requesting utilization of space to provide services within the Galion City Health Department as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*template contract provided.
Mosquito Control Grant
Motion to allow the Health Commissioner, on behalf of the Galion City Board of Health, to enter into a Mosquito Control Grant agreement with the Ohio Environmental Protection Agency, pending Law Director Approval, as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Contract to accept the grant funding being awarded ~$14,550.
Mosquito Surveillance
Motion to allow the Health Commissioner, on behalf of the Galion City Board of Health, to enter into a contract with an independent service contractor to provide mosquito surveillance services; and spend over $5,000 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
8.3
Plans
Emergency Response Plan
Motion to approve the updated CCPH-GCHD Emergency Response Plan (Base Plan) and allow the Health Commissioner to sign the promulgation letter for CCPH as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
Mass Fatality
Motion to approve the Mass Fatality Plan and allow the Health Commissioner to sign the adoption letter for CCPH as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
Central Region Volunteer Management Plan
Motion to approve the Central Region Volunteer Management Plan and allow the Health Commissioner to sign the endorsement as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
8.4
Updated Policies/ Procedures
Motion to approve the Off Site Clinic Policy as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note: additional language added has been highlighted.
** Discussion necessary.
8.5
Expenditure of Funds
PHAB Fees
Motion to allow the Health Commissioner to expend $5,600, per Resolution 2018-152, for the purpose of paying the Public Health Accreditation Board annual service fee as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
* A copy of the invoice is attached for reference.
Mosquito Surveillance Contractor
Motion to allow the Health Commissioner to expend $5,262, per Resolution 2018-152, for the purpose of paying the Mosquito Surveillance Contractor as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*The contract template is attached, total amount of contract will not exceed $5,262.
**Resolution 2018-152 has been attached for your reference.
Refrigerator
Motion to allow the Health Commissioner to expend GCHD funds for the purchase of a refrigerator to advance a public purpose, to perform a function, and or to exercise a power as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
9.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
10.
Next Scheduled Board of Health Meeting
May 14, 2019 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for April 24, 2019 at 7:00pm in Council Chambers.
11.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
