Meeting Details
July 18, 2019
5:00pm - 7:00pm
2 hr
Galion City Health Department
Purpose
this meeting takes the place of the meeting originally scheduled for 7/9/19.
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of Consent Agenda
Motion to approve the consent agenda for July 18, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note any consent agenda items to be removed, if necessary.
2.1
Approval of Board of Health Meeting Minutes
Approval of the June 11, 2019 Board of Health Meeting Minutes as presented.
Approval of the July 1, 2019 Special Board of Health Meeting Minutes as presented.
2.2
Health Commissioner Report
See attached Health Commissioner Report.
2.3
Nursing Division Report
See attached Nursing Division Report and School-based Health Services Report.
2.4
Environmental Division Report
See attached Environmental Division Report.
2.5
Outreach Reports
See attached outreach report for the June 21, 2019, Third Friday Event.
2.6
Program Highlights
See Swimming Pools, Spas, & Special Use Pools Program Highlights attached.
2.7
Public Health Accreditation
See attached Public Health Accreditation Board (PHAB) Report.
2.8
Quality Improvement Council Updates/ Storyboards
See Quality Improvement Council updates in Health Commissioner Report
See attached Quality Improvement Project Storyboard for completed project.
2.9
Arbovirus Surveillance Reports/ Updates
See attached Arbovirus Surveillance Updates.
2.10
Hepatitis A Situation Reports
See attached Hepatitis A Situation Reports.
2.11
Policies/ Procedures Reviewed/ Revised (NOT requiring BOH approval)
Administration
Customer Non-Discrimination Policy
Ethical Decision Making
Nursing
Blood Lead Level Screening and Reporting
Fee Schedule for Vaccines
Fee Schedule for Screening and Collection of Blood Lead Level
Immunization Clinic- Client Immunization Records/ Preventing Missed Opportunities
Nursing Staff in the Schools- Staff Designation
Nursing Staff in the Schools- School Non-Emergency Means of Communications
Vaccine Management Plan
2.12
Staff Spotlights
Please see Staff Spotlights for June 2019 attached.
2.13
Board of Health Continuing Education (ORC 3701.342)
Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
Verification sheets (attached), and copies of certificates (if applicable) need to be submitted to Trish.
2.14
Board of Health Survey
Reminder that all Board of Health Members should have completed the 2019 Board of Health Survey.
* As of 7/15/19, only 3 responses have been received.
3.
Approval of the Agenda
Motion to approve the agenda for July 18, 2019 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*Note any items removed from the consent agenda to be added, if necessary.
4.
Public Comment
5.
Approval of Finance Reports
Motion to approve the June 2019 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
6.
Reports
7.
Old Business
7.1
Signing Authority
*This was tabled at the 6/11/19 BOH meeting
Motion to change the signing authority of the Health Commissioners timesheet to an authority held only by the designated Board of Health members as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This would remove the need for the DON or DENVH to sign in addition to a BOH member.
7.2
Chain of Command
*This was tabled at the 6/11/19 BOH meeting
Discussion regarding health department Chain of Command
7.3
Staff
*This was discussed at the 6/11/19 BOH meeting, additional documentation and discussion to occur
Discussion of the filling of a vacant position within the GCHD and possible motion.
Motion to approve the posting of a __________ as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*See draft job description, attached.
7.4
Cell Phone Stipend Policy
Discussion regarding cell phone stipend policy.
The attached documents are the same as those provided to BOH members 6/14/19, for their review.
8.
New Business
8.1
Contracts/ MOU's/ MOA's
HDIS
Motion to approve entering into a 1 year software maintenance and support agreement with the Baldwin Group (HDIS) as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
*This is the annual agreement for the HDIS system utilized for various programs (i.e. PH nuisances, CMH, time tracking, etc)
8.2
New Policies/ Procedures
Motion to approve the Communication Barriers Policy as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
8.3
Updated Policies/ Procedures
Motion to approve the Salary Schedule Policy as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
Motion to approve the Fee Schedule- VFC Policy, Fee Schedule- Sexual Health Clinic Policy, Fee Schedule- Time of Service Sexual Health Clinic Policy, and Sexual Health Clinic Fees as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
* Discussion on Past Due Balances Policy, should it apply to vaccination balances only or all GCHD services.
8.4
Staff Performance Reviews
Discussion regarding staff performance reviews.
9.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Ault_____ Craft_____ Cramer_____ Oehler_____ Spillman_____
Passed Failed
10.
Next Scheduled Board of Health Meeting
August 13, 2019 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
Next Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for July 24, 2019 at 7:00pm in Council Chambers.
11.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
