Meeting Details
November 9, 2021
5:00pm - 7:00pm
2 hr
Galion City Health Department
Purpose
N/A
1.
Call to Order
Time meeting called to order:__________.
2.
Approval of Consent Agenda
Motion to approve the consent agenda for November 9, 2021 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Note any consent agenda items to be removed, if necessary.
2.1
Health Commissioner Report
See attached Health Commissioner Report.
2.2
Nursing Division Report
See attached Nursing Division Report and School-based Health Services Report.
2.3
Environmental Division Report
See attached Environmental Division Report.
2.4
Legislative Reports/ Updates
See legislative updates attached.
2.5
Outreach Reports
Galion City Health Department had a table at the Crawford County Business Expo on October 28, 2021 and also at the Galion Spooktacular at the Galion Middle School on the evening of the 29th.
2.6
Public Health Accreditation
Unfortunately, the site visit team recently informed us that they did not complete their review for the accreditation team that meets in November. Therefore, our accreditation status will not be known until February 2022.
2.7
Arbovirus Surveillance Reports/ Updates
See attached Arbovirus Surveillance Updates. FINAL 2021
2.8
Contracts
Contracts that were entered into by the Health Commissioner.
2.9
Board of Health Continuing Education (ORC 3701.342)
Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
Verification sheets (attached), and copies of certificates (if applicable) need to be submitted to Health Commissioner. There is an applicable training on Sunshine Laws (very good for new members) available tomorrow July 14, 2021 virtually at the following link:
https://www.ohioattorneygeneral.gov/Legal/Sunshine-Laws/Sunshine-Law-Training
3.
Approval of the Agenda
Motion to approve the agenda for November 9, 2021 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Note any items removed from the consent agenda to be added, if necessary.
4.
Approval of Board of Health Meeting Minutes
Motion to approve the October 12, 2021 GCHD Board of Health Meeting Minutes as presented by________________________ Second by___________________________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
5.
Approval of Finance Reports
Motion to approve the June through October 2021 Finance Reports as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*If the Auditors Office has not closed out the month in time for finance reports to be completed, they will be provided at the next BOH meeting.
*Grant corrections are not completed at the auditor's office so the 230 fund does not show accurate amounts . This may affect our ability to spend.
6.
Reports
6.1
COVID-19 Updates
Emily has been updating numbers on a weekly basis for the public on FaceBook. Olivia helps us complete all the monthly reports for the Covid grants.
We have been busy with ODH updates on a daily basis, COTS updates, Binex- at-home test kit dispersements and ordering, and numerous questions from businesses, schools, and the public.
Staff is under a lot of stress in this current environment of the pandemic, and being short-staffed does not help.
7.
Old Business
7.1
Appointment of a Health Commissioner
Next steps
Moving forward, it is impossible to do both positions any longer (meaning health commissioner and EH Director simultaneously) The Environmental Health work is behind.
7.2
Director Positions reinstated as Non-Exempt
Motion to return the Director of Nursing and Director of Environmental Health positions to non-exempt, hourly salary positions as these two positions meet the non-exempt status that is defined in the FSLA by_______________________ Second by_______________________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
8.
New Business
8.1
Request for Approval of the Proposed 2022 Budget
Motion to approve the 2022 Budget with ___% raises that will be effective the first pay period of 2022 as presented by: _______________ Second by: _______________ Abstentions: _______________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
*Performance evaluations will be completed before the December BOH meeting.
8.2
Permission for Vacation Cash-in
Motion to approve vacation payout for Andrea Barnes and possibly Olivia Roston (not to exceed 64 hours per each) as presented by_____________________ Second by_______________________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
* Vacation cash-in is for amounts exceeding 160 hours (max carryover) as stated in the PPM. Being short-staffed has made taking this time off very difficult.
8.3
Resignations, Appointments and Hiring
Motion to accept the resignation of school nurse, Monica Light, effective December 3, 2021 as presented by ___________________________ Second by________________________________________
Motion to approve the Health Commissioner and Director Of Nursing to immediately post, select and hire the school nurse position internally as presented by ___________________________ Second by________________________________________
Motion to approve the Health Commissioner to post, select and hire for the vacancy (unknown, but probable)created internally as presented by ___________________________ Second by________________________________________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
8.4
Request for Vacation Accrual for 30 Hour PT Employees
Motion to approve the Health Commissioner to revise the PPM to allow Part Time employees working 30 hours or more per week to accrue a pro-rated amount of vacation time as presented by ___________________________ Second by________________________________________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
8.5
Medical Director
Motion to allow the Health Commissioner to enter into contract for Medical Director for 2022 as presented by ___________________________ Second by________________________________________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
9.
Executive Session (as needed)
Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
An executive session may be requested for one or more of the following matters to:
a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
f. consider specialized details of security arrangements if the information could be used for criminal
Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
Time: __________
Roll Call Vote Needed
Burgin_____ Moran_____ Sterling_____ Wildenthaler_____ Yocum_____
Passed Failed
10.
Next Scheduled Board of Health Meeting
December 14, 2021 at 5:00pm Galion City Health Department Board Room
See attached GCHD BOH meeting dates.
Galion City Council- Police, Fire, Health Subcommittee Meeting is scheduled for November 18, 2021 at 7:00pm in Council Chambers OR via Virtual Platform.
11.
Adjournment
Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
Voice Vote Needed
Passed Failed
Time meeting adjourned: __________.
