Special Galion Board of Health Meeting

Galion City Health Department
Monday, February 27, 2023 - 5:00pm - 6:30pm

    1. Call to Order

    Time meeting called to order:__________.


    2. Approval of Consent Agenda

    Motion to approve the consent agenda for February 27, 2023, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____  
    Passed          Failed
    *Note any consent agenda items to be removed, if necessary.


    2.1 Health Commissioner Report

    See attached Health Commissioner Report.


    2.2 Environmental Health Team Report

    See attached Environmental Health Report.


    2.3 Nursing Team Report

    2.4 Reproductive Health & Wellness Team Report

    See attached Reproductive Health & Wellness Team Report.


    2.5 Outreach Reports

    2.6 Board of Health Continuing Education (ORC 3701.342)

    Reminder to BOH members that two (2) hours of continuing education are required to be completed each calendar year, per ORC 3701.342.
    Verification sheets (attached), and copies of certificates (if applicable) need to be submitted to Health Commissioner.  There is an applicable training on Sunshine Laws (very good for new members) available virtually at the following link: 
    https://www.ohioattorneygeneral.gov/Legal/Sunshine-Laws/Sunshine-Law-Training
    Kent State College of Public Health has created additional learning modules to assist local boards of health meet their two-hour annual continuing education requirements. Access all of the learning modules here: https://www.kent.edu/publichealth/local-boards-health-continuing-education-lectures


    3. Approval of the Agenda

    Motion to approve the agenda for February 27, 2023, as presented by: _______________ Second by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____            
    Passed          Failed
    *Note any items removed from the consent agenda to be added, if necessary.


    4. Approval of Board of Health Meeting Minutes

    Motion to approve the January 10, 2023, GCHD Board of Health meeting minutes as presented by: ________________________ Seconded by: ___________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____            
    Passed          Failed


    4.1 Rescind and Reapprove January 2023 Special Meeting Minutes

    Motion to rescind the minutes from the January 4, 2023 BOH special meeting, which was approved on January 10th, 2023, and approve the attached corrected minutes, as presented by:___________________________  Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____         
    Passed          Failed


    5. Approval of Fiscal Reports

    Motion to approve the January 2023 Fiscal Reports as presented by: _______________ Seconded by: _______________ Abstentions: _______________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____               
    Passed          Failed
    *If the Auditors Office has not closed out the month in time for finance reports to be completed, they will be provided at the next BOH meeting.


    6. Reports

    6.1 PHAB Accreditation

    We were granted a two-month extension, so the new due date for GCHD to submit all accreditation documents is May 15th, 2023. Jason and Andy agreed that we would first ask for a one-month extension, and then ask for another month if we felt it was necessary. However, after Jason spoke with our PHAB liaison, her recommendation was to ask for more time than we feel we need, to avoid asking for an excessive number of extensions. All staff agree that the sooner we can complete this, the better. There is no interest in procrastinating.

    PHAB Specialist Sara has largely been focusing her efforts on the Community Health Assessment addendum. Andy has been working to update emergency preparedness plans. Jason has completed two domains regarding ethics and reviewing Board of Health actions. Sara provided valuable insights and let GCHD copy her department's ethics policy, and also provided guidance for a way to assess past Board of Health meetings.


    6.2 School Contracts

    As discussed at the June 2022 BOH meeting, this item will remain on the agenda and revisited monthly to discuss updates and what can be done so GCHD can be in a place where we are ready for the Galion City School District contract again.
    Since the last BOH meeting, Director of Nursing Lynn Corwin asked the Galion City Schools Superintendent to see if she would be willing to meet to discuss what we can do to prepare for the school nurse contract for next year. The Superintendent replied and said they are happy with what they currently have, she doesn't have interest in working with the GCHD Health Commissioner, though she said if things fell through with their school nursing services for next year, we would be the first people they would contact.


    6.3 Update on volunteers wanting to provide health services

    Back in November, Jason spoke of a nurse practitioner from The Ohio State University Wexner Medical Center who expressed interest coming to Galion to establish a free health clinic and/or put together a free health fair day in Galion in April 2023. As discussed in that meeting, plans were made to have those volunteers join the health department at the annual Health and Wellness Fair that the Chamber is hosting in March.

    They said that they have a few volunteers who plan on coming, including a Medical Assistant, an RN, a dietician, a personal trainer, and her (a nurse practitioner). After reviewing the Crawford County Community Health Assessment, they want to focus on some priorities where they feel their group would have the most impact: #2 Nutrition/Access to healthy foods, #6 Physical Activity, #12 Tobacco/Nicotine Use. Jason attended a virtual planning meeting with the other volunteers.


    6.4 Review of BOH Orientation Materials

    While searching for materials to help new Board of Health (BOH) member Mike Flick become more acclimated to serving on the BOH, Jason discovered some BOH orientation materials which may be of interest for BOH members to review and decide if we still want to use any of these. Here are the materials:

    -GCHD BOH Orientation from 03/05/19 (see attachment)

    -Spiral-bound book - Orientation Guide for New BOH Members, from Ohio Association of Boards of Health, Aug 2018

    -Booklet - BOH Member Guide to Roles and Responsibilities, from Ohio Association of Boards of Health, Jan 2007

    -Pamphlet - Guide to Appointing Local Board of Health Members, from National Association of Local Boards of Health (NALBOH)


    7. Old Business

    8. New Business

    8.1 Out of State Travel Requested

    Motion to approve Sarah Miley and Tina Nichols to attend STD Engage Conference in New Orleans, LA, on May 15-19 (per attachment), as presented by: ___________________________  Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____       
    Passed          Failed


    8.2 Out of State Travel Requested

    Motion to approve Sarah Miley, Tina Nichols, and Jenny Jordan to attend STI & HIV 2023 World Congress in Chicago, IL, from July 24-27 (per attachment), as presented by: ___________________________  Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____       
    Passed          Failed


    8.3 Request to Accept Hiring of Carrie Bednarz

    Motion to approve the hiring of Carrie Bednarz as Medical Assistant to work in the front office, effective 2/20/23, as per attachment, as presented by: ______________________ Seconded by: ____________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____      
    Passed          Failed


    8.4 Permission sought to make payments greater than $5,000

    Motion to approve two lump sum payments of $12,000 and $7,967.50, as per attached contract for the Public Health Accreditation Board Specialist, as presented by: ______________________ Seconded by: ____________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____      
    Passed          Failed


    8.5 Rescind Medical Director Contract and Reapprove Modified Contract

    Motion to rescind the two-year contract for Medical Director, beginning January 1, 2023, which was approved on November 15th, 2022, and replace with attached one-year contract, beginning January 1, 2023, as presented by:___________________________  Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____         
    Passed          Failed


    8.6 Public Health Workforce (WF23) subgrant Funds

    Motion to authorize the Health Commissioner to apply for and accept future WF23 funding provided through the Ohio Department of Health, and when received/awarded request the city to appropriate/advance funds and/or amend the budget as necessary for WF23 related funding, as presented by: ___________________________  Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____       
    Passed          Failed


    8.7 New Ethics Policy

    Motion to approve new ethics policy to replace former policy , as presented by: ___________________________  Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____       
    Passed          Failed


    8.8 Strategic Plan

    Discussion of Strategic Plan and goals, as presented by: ___________________________ Seconded by: ________________________________________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____       
    Passed          Failed


    9. Executive Session (as needed)

    Motion to enter into Executive Session for the purpose of _____________________________ by: _______________ Seconded by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____       
    Passed          Failed
    An executive session may be requested for one or more of the following matters to:
    a. consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of
    a public employee or official, or to consider the investigations of charges or complaints against a public employee, official, licensee or "regulated individual"; unless the person being investigated of charges or complaints requests a public hearing;
    b. consider the purchase or sale of public property if the public interest would be hurt by the premature disclosure of the information;
    c. confer with the public body's attorney for the purpose of considering disputes if a court action concerning the dispute is either pending or imminent;
    d. prepare for, conduct, or review negotiations or bargaining sessions with public employees;
    e. consider matters required by federal laws, or rules, or state statutes to be kept confidential;
    f. consider specialized details of security arrangements if the information could be used for criminal
    Motion to return from Executive Session by: _______________ Second by: _______________ Abstentions: _______________
    Time: __________
    Roll Call Vote Needed
    Burgin_____ Flick_____ Moran_____ Yocum_____         
    Passed          Failed


    10. Next Scheduled Board of Health Meeting & City Council Meetings

    Board of Health Meeting:
    -March 14, 2023, at 5:00pm Galion City Health Department Board Room 
     
    Galion City Council Meeting:
    -February 28, 2023, at 7:00pm in Council Chambers


    11. Adjournment

    Motion to Adjourn by: _______________ Second by: _______________ Abstentions: _______________
    Voice Vote Needed
    Passed          Failed
    Time meeting adjourned: __________.


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